Legacy Migration And Extraction Services
Seamlessly migrate from legacy systems.
Our legacy migration and extraction services ensure smooth transitions to modern platforms with secure data transfer and minimal downtime.
Comprehensive Migration Overview
Our proven methodology ensures seamless transitions from legacy systems to modern platforms with complete data integrity and minimal downtime.
Why Choose Our Migration Services?
- Zero data loss guarantee with comprehensive validation
- Supporting HIPAA Compliance processes and audit trails
- Minimal downtime with staged migration approach
- Complete rollback capabilities for risk mitigation
Our Migration Process
Discovery
Comprehensive analysis of source systems and data structures
Planning
Detailed migration strategy with timelines and rollback procedures
Execution
Staged data migration with real-time monitoring and validation
Validation
Complete data integrity checks and compliance verification
Common Migration Scenarios
Healthcare teams donât migrate data without reason. Legacy migration and extraction services support the most common system changes, consolidations, and transitions teams face.
EHR-to-EHR migration during platform replacement
App retirement where records must stay accessible
Multi-location consolidation after growth or mergers
Data extraction for audits, compliance, and reporting
Cloud migration planning when legacy storage is a bottleneck
Why Legacy Migration and Extraction Services Matter
Legacy systems hold records you still need, but they can also create delays, duplicate work, and reporting gaps. Legacy migration and extraction services help you move data safely, keep workflows stable, and reduce risk during system changeâso go-live comes with fewer surprises and greater confidence.
What youâll notice
Less manual re-entry and fewer missing fields
Better continuity across clinical and admin workflows
Fewer reporting gaps during system transitions
More confidence in data accuracy after migration
Scope and Systems Coverage
We handle migrations across all major healthcare IT systems with specialized expertise in each platform type.
Electronic Health Record (EHR)
Complete patient records, clinical notes, and care plans
Electronic Medical Record (EMR)
Digital medical records and clinical data management
Laboratory Information Management System (LIMS)
Lab workflows, sample tracking, and result management
Billing Systems
Revenue cycle management and claims processing
Picture Archiving and Communication System (PACS)
Medical imaging storage and distribution
File Repositories
Document management and file storage systems
Custom System Integration
Beyond standard healthcare systems, we also handle custom applications, legacy databases, and proprietary platforms with tailored migration strategies.
- Custom database migrations
- Legacy application modernization
- Third-party system integration
Migration Complexity Assessment
Legacy Systems and Data Types We Handle
Legacy systems store data in different formats and structures. The key is knowing what to extract, how to map it correctly, and how to validate it before it reaches production.
| System area | Data you typically migrate or extract | What can go wrong | What we do |
|---|---|---|---|
| EHR and clinical systems | Demographics, encounters, notes, orders | Mismapped fields, missing links | Mapping and validation rules |
| Billing and claims | Charges, CPT/ICD codes, payor information | Duplicates, broken balances | Reconciliation checks |
| Scheduling | Appointments, providers, locations | Timezone and status mismatches | Normalization and logic rules |
| Lab and diagnostics | Results, reference ranges | Unit mismatches | Transformation and verification |
| Documents | Scanned files, attachments | File loss, wrong indexing | Controlled export and indexing |
Discovery and Mapping Process
Comprehensive analysis of source systems, field mapping, code sets, and data lineage to ensure accurate migration planning.
Source Systems Analysis
Key Tasks:
- System architecture documentation
- Database schema analysis
- API endpoint inventory
- Integration point mapping
Deliverables:
Field Mapping
Key Tasks:
- Data field identification
- Cross-system mapping
- Data type validation
- Transformation rules
Deliverables:
Code Sets Analysis
Key Tasks:
- Terminology mapping
- Code set standardization
- Value set alignment
- Custom code handling
Deliverables:
Data Lineage
Key Tasks:
- Data flow documentation
- Source-to-target mapping
- Dependency analysis
- Impact assessment
Deliverables:
Advanced Discovery Tools
We utilize cutting-edge tools and methodologies to ensure comprehensive system analysis and accurate data mapping.
AI-powered system discovery and documentation
Interactive data flow and relationship visualization
Automated HIPAA and regulatory validation
System performance and capacity assessment
Discovery Timeline
Migration Plan and Strategy
Structured approach with phased waves, detailed cutover procedures, rollback capabilities, and comprehensive communication plans.
Migration Waves
Cutover and Rollback Strategy
Cutover Procedures
Rollback Criteria
- Data integrity validation failures
- System performance degradation >50%
- Critical functionality unavailable >30min
- Security or compliance violations
Automated rollback procedures ensure rapid recovery to previous stable state
Communication Plan
Clinical Staff
Migration progress, system availability, known issues
IT Teams
Technical updates, troubleshooting, coordination
Leadership
High-level progress, risks, budget status
End Users
Downtime alerts, training reminders, go-live dates
Emergency Communication Protocols
Downtime, Cutover, and Rollback Options
Every healthcare environment has different downtime tolerance. We plan cutovers so teams know what happens, when it happens, and what triggers a rollbackâprotecting daily operations during change.
| Approach | Best for | Downtime risk | Notes |
|---|---|---|---|
| Phased migration | Multi-site teams | Low | Move in waves by location or department |
| Parallel run | High-risk transitions | Low to medium | Run old and new systems together for a short period |
| Weekend cutover | Stable staffing windows | Medium | Planned go-live with a clear timeline |
| Rollback-ready cutover | Mission-critical systems | Lowest | Defined rollback triggers and restore steps |
Validation and Reconciliation
Comprehensive validation processes including record counts, field-level checks, and exception handling to ensure data integrity.
Record Counts
- Source vs target record counts
- Duplicate record identification
- Missing record detection
- Orphaned record analysis
Field Level Checks
- Data type validation
- Format consistency checks
- Required field validation
- Value range verification
Business Rules
- Clinical workflow validation
- Regulatory compliance checks
- Cross-reference integrity
- Temporal consistency
Data Quality
- Completeness assessment
- Accuracy verification
- Consistency validation
- Timeliness evaluation
Exception Handling Queue
Data Type Mismatch
Auto-convert with validation
Missing Required Fields
Manual review required
Invalid Code Values
Code mapping update
Duplicate Records
Merge or flag for review
Orphaned References
Link or remove references
Reconciliation Dashboard
Migration Progress
Quality Metrics
Migration proceeding as planned with minimal exceptions. Expected completion in 2 days.
Automated Validation Tools
Our advanced validation suite ensures comprehensive data integrity checking throughout the migration process.
AI-Powered Validation
Machine learning algorithms detect anomalies and patterns in migrated data
Real-time Monitoring
Continuous validation during migration with instant error detection and alerts
Detailed Reporting
Comprehensive validation reports with drill-down capabilities and audit trails
Security and Supporting HIPAA Compliance
Data migration work often touches protected workflows and sensitive records. During legacy migration and extraction services, we follow practices designed for supporting HIPAA compliance so access stays controlled and work remains traceable.
Role-based access for extraction and validation tasks
Secure handling steps for exports and transfer files
Audit-ready documentation for key actions and approvals
Controlled retention and cleanup after completion
Ready to Get Started?
Contact our team to learn how our Legacy Migration and Extraction Services can support your needs and improve your efficiency.
Call us now: +1 (951) 622-8126